{"id":18938,"date":"2022-11-29T12:10:16","date_gmt":"2022-11-29T10:10:16","guid":{"rendered":"https:\/\/documizers.com\/?post_type=klantverhalen&p=18938"},"modified":"2026-06-23T15:26:30","modified_gmt":"2026-06-23T13:26:30","slug":"customer-case-logistic-force","status":"publish","type":"klantverhalen","link":"https:\/\/documizers.com\/en\/customerstories\/customer-case-logistic-force\/","title":{"rendered":"Customer case Logistic Force"},"content":{"rendered":"\t\t
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\nInterview with Debby Smits, business architect at Logistic Force\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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\"Logistic Force gains at least half an hour per contract per year on 6,500 contracts alone.\"
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With 20 branches, Logistic Force is one of the larger <\/strong>temporary employment agencies in the Netherlands. <\/strong>The company specializes in the temporary placement <\/strong>of workers in the transport and logistics sectors, and <\/strong>its ERP system is AFAS Flex. However, business <\/strong>architect Debby Smits came up against the system\u2019s <\/strong>limitations, so in 2019 she decided to use Documizers to <\/strong>plug the gaps and streamline document processes.<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Debby Smits has worked at Logistic Force since 2015. As a business architect, she optimizes the company\u2019s ICT processes. Among other things, she supervised the migration from a proprietary system for the flex sector within AFAS to the standard AFAS Flex system. In December of 2019, new legislation forced Logistic Force to quickly convert its employment contracts. Smits explains: \u201cDue to the new Dutch Balanced Labor Market Act (Wet arbeidsmarkt in balans), we were obliged to restructure our employment contracts. We had 900 contracts to convert in three weeks.\u201d Coincidentally, Smits
had seen Documizers in action before. After her proposal to the board, Documizers could get to work. Smits explains: \u201cWithin three weeks, everything was ready!\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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\"DocuFlow is also brilliant in terms\nof layout. Our documents look\nhighly sleek and professional.\"<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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More possibilities and better looks<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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DocuFlow, the solution from Documizers, Logistic Force is plugging the gaps that AFAS had. Smits explains: \u201cIn AFAS, it was not easy to draw up contracts in different languages and of different types. With DocuFlow, it is. We have contracts in four languages and have, for example, variants with and without a temporary employment clause. DocuFlow now automatically looks at the nationality of the temporary worker and at the type of contract required. And the rest runs smoothly. We create a contract in the system, DocuFlow sends it automatically, we receive the signed contract, and DocuFlow automatically saves it in AFAS.\u201d<\/p>

\u00a0<\/p>

Smits also considers the professional appearance of the contracts a big plus: \u201cAs a company, you want to create a clear image as you grow. DocuFlow is also brilliant in terms of layout. Our documents look highly sleek and professional.\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Adjustments only need to be made\nonce<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Logistic Force\u2019s documents comprise several variables. Smits explains: \u201cIn addition to language and type of contract, for quotations the variables include notice period, price agreement and transition fees.\u201d With DocuFlow, Logistic Force creates the various elements once and, with the help of automation rules such as variable text blocks, automatically incorporates them into the correct documents. Smits explains: \u201cThis way we have to adjust these elements only once for all documents. Even if there are interim adjustments, it remains a single unit.\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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First contracts, now quotations and\nmore\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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DocuFlow also proves its added value for other documents that Logistic Force sends and processes. Smits explains: \u201cWe used to prepare our quotations to employers manually, in all kinds of different versions. With DocuFlow, we invested once in setting it up and now we save a lot of time and have a clean, beautiful quotation with exactly the content that should be in it.\u201d Now that the quotations have been done, the termination letters and the salary advances will follow shortly.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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\"Standard elements are adjusted once\nfor all documents.\"<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Mapping the new\ndocument process<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Logistic Force uses AFAS Profit for the source data and AFAS Insite as the front office. The documents are prepared in Microsoft Word, converted to PDF, and sent via Outlook. Logistic Force also uses DocuFlow\u2019s digital signing.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Contracts<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u00a0<\/p>

  1. DocuFlow retrieves the data needed for the temporary employee in AFAS.<\/li>
  2. DocuFlow draws up the contract with the right elements.<\/li>
  3. The temporary employee receives an email with a link to the contract.<\/li>
  4. DocuFlow saves the contract as \u2018not yet signed\u2019.<\/li>
  5. The employee views the contract in a secure environment.<\/li>
  6. The employee signs it digitally and gets confirmation.<\/li>
  7. The signed contract is stored in AFAS.<\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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    Quotation<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    \u00a0<\/p>

    1. DocuFlow retrieves the necessary data for the quotation in AFAS (including the call for quotations, notice period, price agreements, and transition fees).<\/li>
    2. DocuFlow creates the quotation and inserts the digital signatures of all signatories internally.<\/li>
    3. Logistic Force reviews and approves the quotation.<\/li>
    4. DocuFlow sends the quotation and stores it temporarily.<\/li>
    5. The employer receives the quotation, signs it digitally, and gets confirmation.<\/li>
    6. Logistic Force receives the signed quotation and DocuFlow stores it permanently in AFAS.<\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t
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      Saving time, and making fewer errors\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      The advantages of DocuFlow are clearly visible in a much more efficient process, less chance of errors and a better experience for both sender and recipient. Smits explains: \u201cIt really saves us a lot of time. Before, we had to think about the type of contract, create it manually, print it out and email or post it. And then we had to wait even longer for it to be returned, all with the risk of errors. Now it
      saves us at least half an hour per contract. And on an annual basis, we have about 6,500 of them. We\u2019re also much more flexible now, have more options and our documents look more professional.\u201d<\/p>


      Smits is also pleased with the cooperation with Documizers: \u201cI like the fact that I have one designated
      contact, who knows both AFAS and how our organization works. When I need help, I get it very quickly. Documizers tackles priority items right away, and things are sorted out within the week.\u201d<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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      \"Thanks to Documizers, we save at\nleast half an hour on contracts\nalone, and each year we process\nabout 6,500 contracts.\"<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      About Logistic Force\n<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      Logistic Force is one of the larger temporary employment organizations in the Netherlands. The company specializes in the temporary employment of workers in the transport and logistics sectors.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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      Everything You Need to Know About DocuFlow<\/h4>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      Download the brochure. It provides a detailed explanation of all DocuFlow functionalities.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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      \n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\tDownload the brochure<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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      More information at logisticforce.nl<\/a><\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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      Documizers versimpelt\ndocumentprocessen\nmet DocuFlow.<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      \u00a0<\/p>

      DocuFlow is an online platform that automatically generates and processes documents and emails. The application streamlines all your document-related activities into a single document workflow and connects the associated applications. As a result, creating, sending, digitally signing, and archiving documents such as contracts, quotations, and purchase orders becomes effortless.<\/p><\/div><\/div><\/div><\/div>

      \u00a0<\/div>
      \u00a0<\/div><\/div><\/div><\/div><\/section><\/div><\/div>
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      DocuFlow also offers benefits such as:<\/strong><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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      1. Professionalization of communication workflows;<\/li>
      2. Standardization and a consistent way of working;<\/li>
      3. Prevention of (human) errors;<\/li>
      4. Insight into document workflows;<\/li>
      5. Centralized management of templates, processes, and documents.<\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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        More information<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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        \n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t<\/i>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\tEverything about DocuFlow<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

        Business Architect Debby Smits ran into limitations of the system and therefore opted in 2019 to close the gaps and streamline document processes with Documizers.<\/p>\n","protected":false},"author":1,"featured_media":16614,"parent":0,"menu_order":28,"template":"","format":"standard","verhaaltype":[72],"class_list":["post-18938","klantverhalen","type-klantverhalen","status-publish","format-standard","has-post-thumbnail","hentry","verhaaltype-customer-cases"],"acf":[],"yoast_head":"\nCustomerstories | Documizers<\/title>\n<meta name=\"description\" content=\"Business architect Debby Smits encountered the limitations of the AFAS ERP system at Logistic Force, a temporary employment agency, so in 2019 she decided to plug the gaps and streamline the document processes with Documizers.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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